Privacy Policy

1. Introduction

Kvontebran BTC ("we", "us", "our") provides AI-driven data analysis and liquidity management tools for freelancers, contractors, and solo consultants. We are committed to protecting the privacy and security of personal data belonging to our website visitors, prospective clients, and registered users ("you"). This Privacy Policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed.

By accessing our website or using our services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with any part of this policy, please do not use our website or services.

2. Information We Collect

We may collect and process the following categories of information:

• Identity and contact data — such as your name, email address, telephone number, and business or trading name, typically provided when you fill in a contact form, request a demo, or register for an account.
• Account and usage data — including login credentials, service preferences, feature usage, and interaction history with our platform.
• Financial and business data — information you voluntarily submit for the purpose of analysis, such as invoicing patterns, cash flow figures, or liquidity metrics relevant to the services you use.
• Technical data — including IP address, browser type and version, device identifiers, operating system, referral source, and other diagnostic data collected automatically when you visit our website.
• Communications data — records of correspondence if you contact us, including support requests and feedback.
• Cookies and similar technologies — data collected through cookies and tracking technologies as described in Section 8 below.

3. How We Collect Information

We collect information directly from you when you interact with our website or services, for example by submitting a form, creating an account, or corresponding with our team. We also collect information automatically through the use of cookies, analytics tools, and server logs when you browse our website. In some cases, we may receive information from third-party service providers who assist us in operating our platform.

4. How We Use Your Information

We use the information we collect for the following purposes:

• To provide, operate, and maintain our website and platform services.
• To create and manage your account, and to respond to enquiries or support requests.
• To perform data analysis and generate insights relevant to the liquidity management services you request.
• To communicate with you regarding updates, service changes, or administrative notices.
• To improve, personalise, and develop new features of our website and services.
• To monitor and analyse usage trends and to safeguard the security and integrity of our systems.
• To comply with applicable legal, regulatory, and contractual obligations.

5. Legal Basis for Processing

Where required under applicable data protection law, we rely on one or more of the following legal bases to process your personal data: performance of a contract with you, your consent, our legitimate business interests (such as improving our services or maintaining security), and compliance with a legal obligation.

6. Sharing and Disclosure of Information

We do not sell your personal data. We may share information with:

• Service providers who perform functions on our behalf, such as hosting, analytics, customer support, and payment processing, subject to appropriate confidentiality obligations.
• Professional advisers including legal, accounting, and insurance advisers where necessary.
• Regulatory or governmental authorities where required by law or to protect our legal rights.
• Business transfer recipients in the event of a merger, acquisition, restructuring, or sale of assets, where personal data may be transferred as part of that transaction.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy, including satisfying any legal, accounting, or reporting requirements. When personal data is no longer required, we take reasonable steps to securely delete or anonymise it.

8. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience, analyse site traffic, and understand where visitors are coming from. Cookies may be classified as strictly necessary, performance, functionality, or targeting cookies. You can control or disable cookies through your browser settings; however, doing so may affect the functionality of certain parts of our website.

9. Data Security

We implement reasonable technical and organisational measures designed to protect personal data against unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security of information transmitted to our website or platform.

10. International Data Transfers

Where personal data is transferred outside of your jurisdiction, we take steps to ensure appropriate safeguards are in place in accordance with applicable data protection laws, such as standard contractual clauses or equivalent mechanisms, where required.

11. Your Rights

Depending on the applicable law in your jurisdiction, you may have certain rights in relation to your personal data, which may include the right to:

• Request access to the personal data we hold about you.
• Request correction of inaccurate or incomplete data.
• Request erasure of your personal data, subject to legal or contractual limitations.
• Object to or restrict certain types of processing.
• Request portability of your personal data in a structured, commonly used format.
• Withdraw consent at any time, where processing is based on consent.
• Lodge a complaint with a relevant data protection supervisory authority.

To exercise any of these rights, please contact us using the details provided on our Contact page.

12. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of any third-party sites. We encourage you to review the privacy policies of any third-party websites you visit.

13. Children's Privacy

Our website and services are intended for use by businesses and professional individuals and are not directed at children. We do not knowingly collect personal data from children, and if we become aware that we have inadvertently done so, we will take steps to delete such information.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will post any updated version on this page with a revised "last updated" date. We encourage you to review this policy periodically.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please get in touch via our Contact page.

This document is a general template and does not constitute legal advice. Kvontebran BTC recommends seeking professional legal review to ensure compliance with all applicable data protection regulations relevant to your jurisdiction and business operations.